Example Business Letters

Business letter writing is quite straightforward and there is no magic formula.

The key to successful business letter writing is to keep things simple and logical, concentrating on the result that you wish your business letter to have.

For example, one of the most popular types of business letter we are asked to produce is a sales introductory letter.

A good sales letter should capture the attention of the recipient and keep his or her attention, getting across the message about your company. It will ideally have a "call to action", whick is your overall aim of the letter - like "Call us for a free quotation" or something similar.

Another type of business letter might be to recover an outstanding debt - in this case, you'll want to keep things very formal and your call to action will no doubt be "Pay the bill"!

Different business letters need different components, though most will be structured similarly.

A business letter sent by fax or email will be structured differently to one sent in the post and of course, we cover those differences in each of the examples provided.

Example Business Letters

Please use the links below to view each of the example business letters:

• Late Payment Reminder 1
  
  Example of a late payment business letter - this reminder is the friendly one - someone owes you money - you've not been paid, so you request payment - this can be done by mail, email or fax. Don't suffer late payments! It's your money!
• Late Payment Reminder 2
  
  Sent a letter and still haven't been paid? Late payment reminder letter 2 should be used when it's clear that your first attempt at getting paid hasn't worked - it's less friendly and more direct.
• Late Payment Reminder Letter 3
  
  Final late payment reminder letter. This is the big gun of the late payment reminder letter series and is to be used whenever your customer or client won't pay. This is your money and this is how to get it fast - it never fails.

Remember, you can also get our FREE business letter templates by email. Just use the subscribe form at the top of the page.