Example Business Letter

Late Payment Reminder Letter 3

Still not been paid?

It's time to get dirty. This letter takes some guts to send - and rather than posting it, it needs to be faxed.

The reason for sending it by fax is that fax machines are usually in a palce where more than one person can see it - so the impact that this letter has is far better than sending it by post and it demonstrates urgency, calling for immediate action.

We love this letter to death! Don't worry about losing a client - you won't. You are dealng with the accounts people - and they have no hearts. They are probably waiting for this letter before making the payment - they probably don't pay any suppliers until they are really shouting - so here goes. Follow the exact format and you will get paid this week!

URGENT FAX TRANSMISSION   For the attention of:        Accounts person's name Company:                      Client Company Name From:                            Your Name Date:                             Message: NOTICE BEFORE LEGAL ACTION Dear [name], Despite several reminders, our invoice number xxxx remains unpaid. Unless full payment is made by , then legal action for the recovery of the debt, plus associated costs and interest accrued to date will be commenced without further notice. I trust that this action will prove unneccessary and I have attached a further copy of our invoice for your records. Should you have any queries concerning this matter, please contact me on [your telephone number]. Yours sincerely, Your Name Title

It is vitally important that the words "Notice Before Legal Action" are as large as possible, so that anyone walking past the fax machine can see them.

It won't be ignored and you will be paid.

Just remember that if this approach doesn't work, you will need to commence legal action for the recovery of the debt. If you are in the UK, this is an extremely easy process - just call your local county court for information.

Hollywood Internet Ltd - Example debt recovery letter